7 Tips For Being A More Effective Project Manager

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To be a highly effective project manager, you need to acquire the right set of habits to be successful.  Project managers wear many different hats and they need to be able to not only handle the team and task at hand but also understand the big picture strategy.


Here are seven tips for being a more effective project manager

Be proactive

In order to be an effective project manager, you have to be proactive.  You need to have a plan in place for dealing with issues in a timely manner.  There needs to be ongoing communication with your team members and each one needs to be held accountable for their tasks.  A key way to achieve this is by utilizing  team progress tracking software program.  Using this type of software keeps you updated in real time where each team member is at with their responsibilities.  This will help keep any miscommunication down and productivity levels up.


Hold more effective meetings

We all know how team meetings are typically a waste of time.  Usually the team leaves the meeting feeling like nothing was accomplished and now they have to make up for lost time.  This does not have to be the case.  Here are some easy tips for holding more effective meetings:

  • Add some fun: This could be a quick celebration for someone’s birthday or a team building activity.
  • Put together an agenda and share it beforehand.  By doing this, team members will know what is going to be discussed and they can prepare more thoughtful responses.
  • Establish action items: Assign each action item to a team member and set up a time to follow up with them.
  • Stick to an end time: There is no reason for a team meeting to last too long.  Set an end time and don’t go past it.

By implementing these ideas into your meetings, people will feel more productive and not like they just wasted 30 minutes of their time.


Know your strengths and delegate where necessary


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As a project manager, you should know what your strengths and weaknesses are.  Knowing how to effectively delegate out responsibilities is key to being an effective project manager. Your team will feel more motivated and valued as they will see that you trust them to get things done.


Invest in yourself

Successful people are such because they have a mindset of “learn and evolve’.  They know that in order to stay competitive, you have to keep learning.  Here are two ways to invest in yourself:

  1. Improve your skills through reading books, attending industry conferences and taking courses.  By doing this, you will become more valuable to your company and team.  Not to mention the sense of fulfillment you get from your job will go up too.  
  2. Reflect on your experiences.  When we take the time to review our experiences and how they turned out, we learn what worked and what didn’t.  Look for patterns and lessons to learn.

Recognize team member contributions


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Success is achieved as a team and does not belong just to one person.  An effective project manager knows this and gives credit for a job well done.  They are also good at encouraging others to contribute and participate at their best level. This will help ensure that goals are achieved and team members are happy.

Practice stress management

An effective project manager knows the importance of taking care of themselves in all areas.  They also know how stress can transfer to other co workers so they take the time to recharge their batteries. By reducing their stress levels, they are better at handling tough situations more calmly which keeps them from making rash decisions.

Clear communication

Wherever there is human interaction, good communication is necessary.  In the workplace and especially with a team, good communication is a key element to both the team and business’s success.  With clear communication you help achieve the following:

  • It helps mitigate conflict and lessen misunderstandings.
  • Helps with team members feeling understood in terms of their goals and needs.
  • Improved employee engagement- there will be a better connection with and among team members .